Adventure Cycling Association

 Position: Special Events Manager
Start Date: July 2024
Salary: $23-$26/hour
Status: This is a temporary nonexempt position ending December 2026
Hours: 10-20 hrs/week in 2024, increasing to 30-40 hrs/wk for 2025 and 2026
Reports to: VP of Engagement

Position Overview:
A successful candidate will be a self-starter with exceptional project management and problem-solving skills and the ability to effectively coordinate multiple stakeholders towards a common vision. The Special Events Manager is responsible for planning and facilitating the organization’s 50th anniversary celebration and fundraising events.  This event will focus on raising funds for year-round programming, building and maintaining relationships with donors and strategic partnerships, and recognition of longtime community members and supporters.  

About Adventure Cycling:
As the largest nonprofit cycling organization in the country, Adventure Cycling has an impactful voice in policies and programs that advance the safety and accessibility of cycling. Adventure Cycling serves through its members and the bike travel community. Our cycling community encourages and supports countless cyclists each year as they explore the beauty and history of America while tending to their mental and physical well-being. For nearly half a century, Adventure Cycling has created life-changing experiences that deepen appreciation for our country’s diverse cultures, communities, landscapes, and people. Adventure Cycling headquarters are based in Missoula, MT, and we acknowledge and honor the Indigenous peoples who consider this land their home. The area’s natural abundance was stewarded by many peoples including the Blackfeet, Crow, Shoshone, Cheyenne, Kootenai, Pend d’Oreilles and Salish for millennia before colonization, and continues to be to this day.

Commitment to Diversity, Equity and Inclusion:
The Staff and Board of Directors of Adventure Cycling Association believes in the power of bicycle travel to open minds and change the way the world explores. We envision a future where this organization draws staff, tour leaders, members, board members, and riders from the whole of our society. For this to occur, bicycle travel has to be available for everyone.  
We are committed to listening to BIPOC, LGBTQ, and other marginalized peoples and understanding the systems contributing to oppression while also working to provide more resources and support for these communities. 
The Adventure Cycling Association acknowledges its place in this power dynamic. As an organization we have benefitted from white privilege omnipresent in the United States and must use our power to hire, support, empower, and create safe spaces for Black, Indigenous and People of Color, LGBTQIA+, and Femme/Trans/Women communities.

Responsibilities Include:  

• Event concepting & planning:  Generate and manage a wholistic 50th anniversary idea that allows for a calendar of community building events around the country 
• Oversight and management of all event activities including:  Secure and manage all event contractors, vendors, permitting and contracts for all events. Responsible for solicitation, negotiating, contracting, and stewardship of all event hospitality in-kind accounts 
• Project and budget management:  Create and manage timelines, budgets, and decision points with multiple stakeholders for all event-related activities.  Prepare regular executive reports to keep leadership and board informed of upcoming milestones or activities.  
• Community engagement:  Incorporate opportunities to engage the existing community in the planning and execution of activities around the 50th anniversary, such as providing input via surveys, participating in a planning committee, and joining or leading rides and activities during the event.  
• Fundraising:  Work collaboratively with VP of Engagement to identify potential sponsors within the food/beverage industry, develop event exposure opportunities, and assess in-kind needs from new and existing corporate accounts.   
• Volunteer coordination:  Recruit and manage volunteers to execute event activities.  Schedule, train, and supervise event volunteers. 
• Communications:  Understands and can define the needs for marketing and communications support to ensure events are successful.  Collaborate with Marketing and Communications to create collateral materials and promotional plans to meet event needs and sponsor requirements. 

 
Required qualifications: 

• 3-5 years experience in event planning and management.  Preference for large scale or festival event planning, or multiple event locations and formats.  Direct experience with venue management, logistics, permitting, food, entertainment, sponsorships, in-kind solicitations, communications, audio/visual, volunteer coordination, incentives and onsite activities, etc.   
• Self-motivated and able to work effectively both independently and with a team. 
• Possess superior organizational and project management skills with the ability to prioritize, problem solve, and multitask.  Demonstrates a keen attention to detail, including follow-through and follow-up.  
• A demonstrated ability to work well in high stress situations  
• Strong interpersonal and relationship building skills with a variety of internal and external stakeholders 
• Committee organizing and leading:  able to organize and direct volunteers in accordance with our values 
• Understanding and willingness to engage with issues of institutional and structural racism or bias and their impacts on our organization and community.  
• Commitment to equity and inclusion and to learn and respect differences of race, ethnicity, gender identity or expression, ability, religion and socio-economic circumstances and class. 

Preferred Qualifications: 

• Experience working with people very different from yourself.  

Physical Requirements:
Elements of job duties may require occasional moving of up to 15 pounds and the ability to occasionally stoop, kneel or crouch; candidates not able to meet such demands can possibly work with staff or others to accommodate. 
 

Compensation, Schedule and Benefits: 

This is a part-time, nonexempt position that will be 10-20 hours per week in 2024, and increase to 30-40 in 2025 and 2006. Benefits such as PTO accrual and paid holidays will start in 2024. Medical, dental, vision, retirement and an additional one-week bike vacation will begin in 2026. Schedule varies by supervisor, but is generally M-F, 8am-5pm MST. We are located at Adventure Cycling’s headquarters in beautiful and bike-friendly Missoula, Montana, but welcome remote applicants.  We have a wonderful office in downtown Missoula, with plenty of bike racks! Adventure Cycling Association is an equal opportunity employer. 

How to apply: 

 Please answer the following question in the last paragraph of your cover letter: “Describe why inclusive and accessible opportunities in the outdoors are important to you?”  

Position: Director of Development       

Start Date:  August 20, 2024 

Salary: $70,000-$85,000 

Reports to: VP of Community Engagement 

Position Overview: 

Adventure Cycling seeks a highly collaborative leader who will cast a bold vision for the organization’s fundraising potential, leveraging the strengths of the fundraising team to amplify the mission and impact of Adventure Cycling Association. This is a unique opportunity to grow the resource base for North America’s largest bicycling membership group, at a time when our members and donors are becoming more supportive than ever of Adventure Cycling’s mission and program work.  

About Adventure Cycling: 

As the largest nonprofit cycling organization in the country, Adventure Cycling has an impactful voice in policies and programs that advance the safety and accessibility of cycling. Adventure Cycling serves through its members and the bike travel community. Our cycling community encourages and supports countless cyclists each year as they explore the beauty and history of America while tending to their mental and physical well-being. For nearly half a century, Adventure Cycling has created life-changing experiences that deepen appreciation for our country’s diverse cultures, communities, landscapes, and people. Adventure Cycling headquarters are based in Missoula, MT, and we acknowledge and honor the Indigenous peoples who consider this land their home. The area’s natural abundance was stewarded by many peoples including the Blackfeet, Crow, Shoshone, Cheyenne, Kootenai, Pend d’Oreilles and Salish for millennia before colonization, and continues to be to this day. 

Commitment to Diversity, Equity and Inclusion: 

The Staff and Board of Directors of Adventure Cycling Association believes in the power of bicycle travel to open minds and change the way the world explores. We envision a future where this organization draws staff, tour leaders, members, board members, and riders from the whole of our society. For this to occur, bicycle travel has to be available for everyone.  

We are committed to listening to BIPOC, LGBTQ, and other marginalized peoples and understanding the systems contributing to oppression while also working to provide more resources and support for these communities.  

The Adventure Cycling Association acknowledges its place in this power dynamic. As an organization we have benefitted from white privilege omnipresent in the United States and must use our power to hire, support, empower, and create safe spaces for Black, Indigenous and People of Color, LGBTQIA+, and Femme/Trans/Women communities.  

Key Responsibilities:    
The Director of Development will be responsible for building and deploying the strategies needed to grow fundraising revenue to $3M through prospecting, cultivation, and stewardship of individuals, foundations, and corporate supporters. Key areas of focus include:
Donor Management & Pipeline Development (75%) 

• Donor Management + Solicitation: Develop and execute annual donor engagement and stewardship plans to expand and diversify Adventure Cycling’s major donor pipeline. Secure annual and multi-year donations from Adventure Cycling's top donors (6 figure gifts). Engage with primary funders, and other key stakeholders around organizational impact and plans for the future.    
• Pipeline Building: Develop strategies for expanding the ACA donor base; complete prospect research to support and augment approach. Cultivate, solicit, and steward a portfolio of individuals to grow annual fundraising revenue from $1.4M to $3M in the next 2 years. 
• Activating ACA Executive Director: Support Adventure Cycling Association Executive Director to assist in cultivating and closing key donations. Develop a strategy to fully leverage executive director in key donor engagement via travel, virtual meetings, and written updates etc. 
• Special Fundraising Campaigns: Develop and implement a fundraising campaign as part of the organization’s 50th anniversary.  Optimize and oversee the organization's planned giving program.    
• Budgeting and Reporting: Set, manage, and meet revenue targets for the Development budget. Develop measurable key performance indicators and growth goals for members of the team, and yourself and provide regular reporting on the progress of the fundraising goals.  Assist with creation of internal and Board communications such as quarterly updates, annual reports, board memos, and summaries of strategic initiatives.
   

Leadership and Collaboration (25%) 

• Collaborative Leadership: Collaborate with and assist VP of Engagement to ensure strategic alignment and continuity between the membership, annual giving, and major giving functions. Collaborate with program teams to secure funding for program development and expansion. Collaborate with the communications team to develop compelling, donor and partner-centric fundraising materials and campaigns. Coach staff and peers to effectively contribute to fundraising strategies.  
• People Management: Directly supervise and support 1-2 people. Develop annual goals and measures to reflect strong accountabilities and provide regular feedback on progress towards goals.  Outline professional growth and development opportunities.  Maintain excellent work papers and documentation for yourself and the team.  
• Executive Leadership: Lead and facilitate the Board/Staff Development Working Group. Support and equip the Board and Management team to take a more active role in fundraising activities.  Attend ACA Board Meetings and relevant Committee meetings.  Participate in management team and director’s meetings and provide leadership voice to/from team with annual and strategic planning.   
• Organizational Culture: Work to create a great place to work, support overall morale, staff retention, and inspire commitment to shared company vision.  Ensure compliance with current ACA policies and procedures. Play a key role in supporting ongoing diversity, equity and inclusion initiatives.

Required Qualifications:
 

• 5-8 years of fundraising experience, with 5+ years' experience focusing full-time on generating philanthropic revenue from a portfolio of individuals and foundations.  
• Demonstrated ability to manage a portfolio of donor relationships and grow revenue from that portfolio year-over-year.  
• Proven experience at building and deploying strategies into action plans, meeting 7 figure annual fundraising goals and experience soliciting and closing $100,000+ gifts. 
• Experience leading major capital campaigns or capacity building campaigns  
• Ability to travel domestically (20-25% of the year) to visit with donors and partners and to attend events. 
• Understanding and willingness to engage with issues of institutional and structural racism or bias and their impacts on our organization and community.  
• Commitment to equity and inclusion and to learn and respect differences of race, ethnicity, gender identity or expression, ability, religion and socio-economic circumstances and class. 

Preferred Qualifications: 

• Combined background of membership, fund development, corporate sponsorships, grant writing, campaigns, events and all aspects of donor engagement.  Deep understanding of value drivers in multi-channel fundraising models. 
• Data-driven decision making and excellent analytical skills. Able to extract and analyze data to evaluate KPIs, provide recommendations grounded in performance, best practices, data, and actionable insights.   
• Relationship builder with the flexibility and finesse to "manage by influence".  Excellent interpersonal skills with individuals and teams.  Quickly builds rapport and credibility with all levels of the organization.   
• Outstanding problem solving and conflict resolution skills.  Creative thinker, able to balance strategic and financial implications of decision-making.  Handles pressure well and utilizes a collaborative approach to achieve results.   
• Able to communicate effectively verbally, through presentations, and in writing with various personalities and stakeholders, internally and externally. Quickly writes routine correspondence, reports, and memoranda. 
• Proficient computer skills with marketing automation and database platforms such as Microsoft Dynamics and Microsoft Marketing.  

  
Physical Requirements:
Elements of job duties may require occasional moving of up to 15 pounds and the ability to occasionally stoop, kneel or crouch; candidates not able to meet such demands can possibly work with staff or others to accommodate. 

Compensation, Schedule and Benefits:
This is a full-time, exempt position (average 40 hrs/week). Schedule varies by supervisor, but is generally M-F, 8am-5pm MST. We are located at Adventure Cycling’s headquarters in beautiful and bike-friendly Missoula, Montana, but welcome remote applicants. Benefits include paid time off, holidays, an additional fully paid one-week bike vacation (a.k.a. “bike respite”), medical, dental, and vision coverage, life insurance, and retirement plan. We have a wonderful office in downtown Missoula, with plenty of bike racks! Adventure Cycling Association is an equal opportunity employer. 

How to apply: 

Please answer the following question in the last paragraph of your cover letter: “Describe why inclusive and accessible opportunities in the outdoors are important to you?”  

Please use this page to submit any private information, such as tax information.

Thank you for your interest in Adventure Cyclist magazine. We accept queries and manuscripts on a rolling basis year-round. However, since our very small staff is primarily focused on producing each Adventure Cyclist, we'll be reviewing them on a roughly quarterly basis. This is a time-consuming process among our many other duties, so please be patient and bear with us.



Please make sure to thoroughly read our submissions information. Note: We only accept submissions through this Submittable portal.



Time Frame: If a story idea is accepted, the typical period of time until publication is approximately 12-18 months from the time of acceptance.



GUIDELINES FOR CONTRIBUTORS

Adventure Cyclist is a bicycle-travel magazine published nine times yearly by Adventure Cycling Association, a nonprofit service organization for bicyclists. Adventure Cyclist is dedicated to publishing stories about bicycle travel and other recreational cycling subjects.

Adventure Cyclist generally uses two types of stories from freelancers:

1. Feature-length stories. These should be about specific areas and must be accompanied by high-quality photos, both in terms of content, composition, and size.

1. The Final Mile. These are essays less about locale than about a singular experience while on a bicycle trip. These run at 1,200-1,500 words and don't require accompanying photos. Note: we do not buy Final Mile essays based on queries, we want to see the full manuscript.

What we pay is negotiable, but generally ranges from $.30 to $.60 per word, depending on various factors. We buy first rights and will consider simultaneous submissions as long as we are informed of the other publications considering your manuscript. Your manuscript should be typed with single returns between paragraphs — no indentations — and single-spaced.

Photos: Feature submissions should be accompanied by electronic images (300 dpi is standard) or color transparencies. Special focus and humor pieces do not require photos, but if you have something good, by all means, send it. And remember, we are always looking for stunning verticals to go on the cover. (See more about photos here). When you send us photos through Submittable, you are only allowed to upload three files, however, if you create a .zip file from your collection, this will only count as one single file. If you don't know how to create a .zip file, use the links below or simply Google it:

4 Ways to Zip a File on a Mac - wikiHow

4 Ways to Compress Large Files - wikiHow



Adventure Cyclist staff does not guarantee that you will receive a response concerning your story nor will we guarantee the return of unsolicited materials.



For further and more detailed information, visit adventurecycling.org/submit

Editor-in-Chief, Nicholas Hunt

magazine@adventurecycling.org

Adventure Cycling Association

150 E Pine St

Missoula, MT 59802

Interested in becoming an Adventure Cycling Tour Leader? Please fill out this questionnaire and upload your Cover Letter and Resume. We are currently accepting applications for our 2024 Guided Tours. We are reviewing applications and scheduling interviews on a rolling basis. You can find the full job description and more information on our website.

Adventure Cyclist invites you to enter your most stunning photos — highlighting the beauty, adventure, and inspiration of bicycle travel — in our 16th Annual Bicycle Travel Photo Contest.

We're looking for your most spectacular bike travel images in five categories:

• En Route: Whatever the route, wherever the location, we want to see your shots documenting active bicycle travel. Special attention paid to photos on Adventure Cycling routes.
• People/Portraits: Portraits (including self-portraits!) of bicycle travelers experiencing all the life-changing joys and struggles that come along with adventure. 
• Around Camp: All the down time of bicycle travel — typically at a campsite, but also in hotel rooms, at Warmshowers stays, or wherever you call “camp.”
• First Bike Adventure: Whether you went on your first bike trip two months ago or 20 years ago, show us your best photos from it!
• Cover Shot: Give us your very best, most compelling photos. A shot so good it could grace the cover of Adventure Cyclist magazine.

Your original images in digital format, capturing all aspects of bike travel, are eligible for the competition. For some examples of exceptional submissions, check out the winners of the 13th Annual Bicycle Travel Photo Contest.

The winner of each category will receive $300 cash. Both winners and honorable mentions will receive free one-year Classic Adventure Cyclist membership with Adventure Cycling. Chosen images will be printed in Adventure Cyclist magazine. The images will also be featured on adventurecycling.org, which is visited by more than a million people annually.  

The contest opens July 1, 2024, and closes December 31, 2024, at 11:59pm Mountain Time. Photo entries will be judged based on creativity, quality, originality, responsiveness to the prompt, and overall impact. You may submit up to 5 photographs per category for a contest total of 25 submissions. You'll need to complete the form for each photo submitted. In order to be printed in Adventure Cyclist without being stretched or distorted, contestants must submit photographs in .jpeg or .jpg format, at least 4,000 pixels wide, and no smaller than 8 MB.

This submission portal is for use by Adventure Cyclist magazine advertisers only. It is not for story inquiries, submissions, or images. 

PRINT: We only accept advertising creative in PDF or JPEG format. The file should be press-optimized, colorspace set to CMYK (not RGB), and resolution of 300 pixels per inch. Convert all spot colors to CMYK. Please include your company name in the filename. 

NEWSLETTER: Please submit newsletter ads in PNG or JPG format at 728x90 pixels. Files should be 72 dpi and RGB. Include URL with submission.

Once the file is uploaded, you will receive a confirmation email that the file is ready for download by the Adventure Cyclist team.

Thank you for your interest in Adventure Cyclist Online. We love to share bike travel. We accept pitches and stories on a rolling basis year-round, reviewing submissions quarterly and responding as quickly as we can. It's a time-consuming process, so please bear with us.
Guidelines for Contributors & Freelancers

• Adventure Cyclist Online only publishes original content from real people doing bicycle travel.
• Photos make all the difference, so please submit high-quality photography with your submission.

At this time we are focusing on articles that either showcase our routes (including the ACRN, USBRS, and Short Routes), programs (guided tours, Community Adventure Rides), and articles that help emerging riders gain the skills and confidence they need for bicycle travel. We may make exceptions for underrepresented riders telling their stories.

Types of content Adventure Cyclist Online generally publishes:
How-To Articles on ways to plan, navigate, pack, prepare, and handle any obstacle of a bicycle trip. Click here for an example.
Trip Reports: There’s nothing like a good story of a bicycle trip or bike overnight of where you went, what was special about it, and how others can do it too. Click here for an example.

No length requirements: Posts should simply be high quality and comprehensive.
Compensation
What we pay is negotiable, but generally ranges from $250-500 per article, with the lower end of the scale representing what we pay first-time writers and the higher end what we pay repeat writers. We buy first rights and will consider simultaneous submissions as long as we are informed of the other publications considering your submission. We do not pay for photography separately.
Not-So-Fine Print

• We prefer a well-written and high-quality, original article.
• We prefer an article that reflects the writing style and tone of Adventure Cyclist Online.
• Include a short author bio including a maximum of 1 anchor text link to your own website.
• Include proper attribution of photos, data, quotations, and other third-party content referenced in the article.
• The Adventure Cyclist Online team reserves the right to copy-edit content as we see fit and update it in the future for accuracy and comprehensiveness.
• Adventure Cycling reserves the right to include calls-to-action to Adventure Cycling content, including but not limited to newsletters, campaigns, and downloadable content.

Send Us Your Story or Inquiry
All inquiries, text documents, and images must be sent to us through Submittable. If you don't already have an account with Submittable, you will be prompted to start one. Accounts are free and will allow you to track your submission as it makes its way through our system.
For additional information or questions regarding a pitch, please email the online editor, Lauren, at lhudgins@adventurecycling.org.