Position: Tours Assistant Director
Start Date: Mid September-Early October
Salary: $65,000 - $70,000
Reports to: Tours Director
This is a new position for the organization to grow leadership in our tours department. We seek a leader who is highly organized and collaborative, an excellent problem solver and communicator. The Tours Assistant Director is responsible for the oversight of the current year’s Guided Tours as well as working with the Tours Director on future tour planning. Supervising the Tours Operations Manager, the Tours Assistant Director also is integral in hiring, training, and supervising Adventure Cycling’s seasonal tour leaders. We seek a candidate who as experience with operations, financial management and people management.
About Adventure Cycling:
As the largest nonprofit cycling organization in the country, Adventure Cycling has an impactful voice in policies and programs that advance the safety and accessibility of cycling. Adventure Cycling serves through its members and the bike travel community. Our cycling community encourages and supports countless cyclists each year as they explore the beauty and history of America while tending to their mental and physical well-being. For nearly half a century, Adventure Cycling has created life-changing experiences that deepen appreciation for our country’s diverse cultures, communities, landscapes, and people. Adventure Cycling headquarters are based in Missoula, MT, and we acknowledge and honor the Indigenous peoples who consider this land their home. The area’s natural abundance was stewarded by many peoples including the Blackfeet, Crow, Shoshone, Cheyenne, Kootenai, Pend d’Oreilles and Salish for millennia before colonization, and continues to be to this day.
Commitment to Diversity, Equity and Inclusion:
The Staff and Board of Directors of Adventure Cycling Association believes in the power of bicycle travel to open minds and change the way the world explores. We envision a future where this organization draws staff, tour leaders, members, board members, and riders from the whole of our society. For this to occur, bicycle travel has to be available for everyone.
We are committed to listening to BIPOC, LGBTQ, and other marginalized peoples and understanding the systems contributing to oppression while also working to provide more resources and support for these communities.
The Adventure Cycling Association acknowledges its place in this power dynamic. As an organization we have benefitted from white privilege omnipresent in the United States and must use our power to hire, support, empower, and create safe spaces for Black, Indigenous and People of Color, LGBTQIA+, and Femme/Trans/Women communities.
Program Operation (50%)
- The Tours Assistant Director hire and manage contractors, aid in the development of tours schedules, oversee governmental tour permitting, ensure outstanding customer service, and manage the overall operational budget.
- The Tours Assistant Director works with the Tours Director to develop the annual tour schedule.
- The Tours Assistant Director ensures the Tour Operations are following Adventure Cycling’s Risk Management Plan. As part of the operations team, the Tours Assistant Director rotates ePhone duties, approximately 15-25 weeks/year, and may participate in evacuations.
- Oversee the individual tour budgets (~100) for each tour departure and itinerary, and manage the Tours budget ($2-3 M); cascading information to the Tours Director for effective forecasting.
- Oversees and assigns department staff work with the US Department of Transportation, National Forest Service, National Park Service, Bureau of Land Management and other federal and state permitting authorities to obtain the necessary approvals to operate tours on public lands and roadways.
- Oversee constituent communication, such as with tour participants, tour leaders, service provides, governmental permitting agencies. Work in collaboration with marketing to develop communication journeys and automated messaging. Provide direction for promotional campaigns, such as annual tour launch communications, or promotional emails.
- Along with other departmental staff, manage volunteers who work on tours research, leader notes, course materials, and other aspects of our tours program.
Supervision, Admin (50%)
- Oversee hiring, training and evaluation of Tour Leaders every year. More than 250 contracted positions are selected each year, with about 75 seasonal staff.
- The Tours Assistant Director oversees the Tours Operations team consisting of the Tours Operations Manager and Tours Operations Specialists.
- With support from HR is responsible for rewarding and disciplining employees; addressing complaints and resolving problems, and building professional development plans in line with organizational and individual's long term goals
- Consistently cascades communication to employees and represents your team and department in leadership meetings.
- Understanding and willingness to engage with issues of institutional and structural racism or bias and their impacts on our organization and community.
- Commitment to equity and inclusion and to learn and respect differences of race, ethnicity, gender identity or expression, ability, religion and socio-economic circumstances and class.
- Outstanding organizational, supervisory and interpersonal skills
- At least five years experience outdoor industry logistics and/or operations
- At least three years management experience; both in-person and remote staff a plus
- Valid drivers license
- Strong budgetary skills and business acumen
- Experience working with all Microsoft products including complex formulae, lookups, and more
- Self-starter with proven decision making and problem solving ability
- Excellent collaborative, team, negotiation, and management building skills
- Ability and willingness to travel 10-25% of the time
- Experience working with people very different from yourself.
- Guided tour leadership experience, preferably guided bicycle travel
- A creative approach in designing routes and trips, but also in managing people and the department.
Elements of job duties may require occasional moving of up to 50 pounds, including lifting objects over your head, and the ability to occasionally stoop, kneel or crouch. There is the occasional need to drive vehicles, sometimes with trailers attached, and in order to do so will need to pass a DOT Medical exam and background check. Candidates not able to meet such demands can possibly work with staff or others. Ability to join the tour as a leader.
Compensation, Schedule and Benefits:
This is a full time, exempt position (average 40 hrs/week). Schedule varies by supervisor, but is generally M-F, 8am-5pm MST. Willingness to work on weekends and after regular business hours as occasional night and weekend work will be required. We are located at Adventure Cycling’s headquarters in beautiful and bike-friendly Missoula, Montana. Off-season remote work may be possible. Benefits include paid time off, holidays, an additional fully paid one-week bike vacation (a.k.a. “bike respite”), medical, dental, and vision coverage, life insurance, and retirement plan. We have a wonderful office in downtown Missoula, with plenty of bike racks! Adventure Cycling Association is an equal opportunity employer.
Salary range: $65,000 - $70,000
How to apply:
Please answer the following question in the last paragraph of your cover letter: “Describe why inclusive and accessible opportunities in the outdoors are important to you?”
Thank you for your interest in Adventure Cyclist magazine. We accept queries and manuscripts on a rolling basis year-round. However, since our very small staff is primarily focused on producing each Adventure Cyclist, we'll be reviewing them on a roughly quarterly basis. This is a time-consuming process among our many other duties, so please be patient and bear with us.
Please make sure to thoroughly read our submissions information. Note: We only accept submissions through this Submittable portal.
Time Frame: If a story idea is accepted, the typical period of time until publication is approximately 12-18 months from the time of acceptance.
GUIDELINES FOR CONTRIBUTORS
Adventure Cyclist is a bicycle-travel magazine published nine times yearly by Adventure Cycling Association, a nonprofit service organization for bicyclists. Adventure Cyclist is dedicated to publishing stories about bicycle travel and other recreational cycling subjects.
Adventure Cyclist generally uses two types of stories from freelancers:
- Feature-length stories. These should be about specific areas and must be accompanied by high-quality photos, both in terms of content, composition, and size.
- The Final Mile. These are essays less about locale than about a singular experience while on a bicycle trip. These run at 1,200-1,500 words and don't require accompanying photos. Note: we do not buy Final Mile essays based on queries, we want to see the full manuscript.
What we pay is negotiable, but generally ranges from $.30 to $.60 per word, depending on various factors. We buy first rights and will consider simultaneous submissions as long as we are informed of the other publications considering your manuscript. Your manuscript should be typed with single returns between paragraphs — no indentations — and single-spaced.
Photos: Feature submissions should be accompanied by electronic images (300 dpi is standard) or color transparencies. Special focus and humor pieces do not require photos, but if you have something good, by all means, send it. And remember, we are always looking for stunning verticals to go on the cover. (See more about photos here). When you send us photos through Submittable, you are only allowed to upload three files, however, if you create a .zip file from your collection, this will only count as one single file. If you don't know how to create a .zip file, use the links below or simply Google it:
4 Ways to Zip a File on a Mac - wikiHow
4 Ways to Compress Large Files - wikiHow
Adventure Cyclist staff does not guarantee that you will receive a response concerning your story nor will we guarantee the return of unsolicited materials.
For further and more detailed information, visit adventurecycling.org/submit
Editor-in-Chief, Carolyne Whelan
Adventure Cycling Association
150 E Pine St
Missoula, MT 59802
Interested in becoming an Adventure Cycling Tour Leader? Please fill out this questionnaire and upload your Cover Letter and Resume. Our 2022 Leader Selection is complete, but you can still submit information for consideration for our 2023 tours. We will review applications again beginning late summer 2022. You can find the full job description and more information on our website.
Adventure Cyclist magazine invites you to enter your most stunning photos — highlighting the beauty, adventure, and inspiration of bicycle travel — in our 14th Annual Bicycle Travel Photo Contest.
We’re looking for beautiful, high-quality photography representing the diversity and spirit of bike touring. Your original images in digital format, capturing all aspects of bike travel, are eligible for the competition.
We are especially interested in images that showcase the wide range of bike touring experiences: groups of cyclists, road and dirt touring, rural and urban settings, scenery, people, and emotions. For some examples of exceptional submissions, check out the 2021 Bicycle Travel Photo Contest winners.
The winning images will be printed in the May 2023 issue of Adventure Cyclist magazine — reaching over 52,000 people worldwide — and featured on adventurecycling.org, which is visited by more than a million people annually. Each year we also feature contest submissions in our Adventure Cycling calendar.
The contest opens July 22, 2022, and closes December 30, 2022, at 11:59pm Mountain Time. Photo entries will be judged based on creativity, quality, originality, responsiveness to the prompt, and overall impact. Photo submissions must have been shot by the photographer after January 1, 2021. You may submit up to 5 photographs per category for a contest total of 25 submissions. You may submit the same image for multiple categories. In order to be printed in Adventure Cyclist without being stretched or distorted, contestants must be willing to submit, upon request, photographs in .jpeg or .jpg format, at least 4,000 pixels wide, and no smaller than 8 MB. Mobile photographs must be submitted at their highest resolution possible.
The following contest categories are drawn from subjects of special interest to Adventure Cyclist magazine:
Adventure Cycling Route Network: Bicycle travel along the Adventure Cycling Route Network
Epic: Stunning vistas, wild beauty, and show-stopping terrain
People/Portraits: Beautiful, unique portraits and photos of groups or individuals portraying the grit, camaraderie, or emotions inherent in adventure
Around Camp: A glimpse into camp life during a bike tour including tents, camp kitchens, campfires, etc.
Best Cover Photo: Successful cover photos invite curiosity while telling a distinct story and are shot or cropped in portrait orientation, rather than landscape. Winner of this category will be featured on the cover of the May 2023 issue.
Category Winners: The winner of each category will receive $300, a one-year membership with Adventure Cycling, and a free Adventure Cycling calendar.
Honorable Mention: One honorable mention will be chosen in each category and will receive a one-year membership with Adventure Cycling and a free Adventure Cycling calendar.
Thank you for submitting your photos and videos from the recent event you attended.
By submitting your photos, you are giving Adventure Cycling Association permission to publish your photos. Please provide the highest quality photos possible and include a name for photo credits.
Please share any and all pertinent details through this form, and be sure to tell us which route you're describing and what location. If you have photos you would like to share with us, you'll find a handy tool below to upload those image files.
If you have any questions, feel free to contact the USBRS team at: firstname.lastname@example.org. Thanks!
This category is for files sent by Adventure Cyclist magazine advertisers only. It is not for story inquiries, submissions, or images. Thanks.
Thank you for your interest in Adventure Cyclist Online. We love to share bike travel. We accept pitches and stories on a rolling basis year-round, reviewing submissions quarterly and responding as quickly as we can. It's a time-consuming process, so please bear with us.
Guidelines for Contributors & Freelancers
- Adventure Cyclist Online only publishes original content from real people doing bicycle travel.
- Photos make all the difference, so please submit high-quality photography with your submission.
Adventure Cyclist Online generally publishes the following:
Inspiring, Historical, or Amusing Stories related to bicycle travel. Click here for an example.
How-To Articles on ways to plan, navigate, pack, prepare, and handle any obstacle of a bicycle trip. Click here for an example.
Trip Reports: There’s nothing like a good story of a bicycle trip or bike overnight of where you went, what was special about it, and how others can do it too. Click here for an example.
Photo Essays: A set or series of photographs that are intended to tell a story. Please include captions with all photographs.
No length requirements: Posts should simply be high quality and comprehensive.
What we pay is negotiable, but generally ranges from $150-250 per article, with the lower end of the scale representing what we pay first-time writers and the higher end what we pay repeat writers. We buy first rights and will consider simultaneous submissions as long as we are informed of the other publications considering your submission. We do not pay for photography separately.
- We prefer a well-written and high-quality, original article.
- We prefer an article that reflects the writing style and tone of Adventure Cyclist Online.
- Include a short author bio including a maximum of 1 anchor text link to your own website.
- Include proper attribution of photos, data, quotations, and other third-party content referenced in the article.
- The Adventure Cyclist Online team reserves the right to copy-edit content as we see fit and update it in the future for accuracy and comprehensiveness.
- Adventure Cycling reserves the right to include calls-to-action to Adventure Cycling content, including but not limited to newsletters, campaigns, and downloadable content.
Send Us Your Story or Inquiry
All inquiries, text documents, and images must be sent to us through Submittable. If you don't already have an account with Submittable, you will be prompted to start one. Accounts are free and will allow you to track your submission as it makes its way through our system.
For additional information or questions regarding a pitch, please email the online editor, Jessica, at email@example.com.