The Executive Assistant enables the effective, efficient, and high performance leadership of Adventure Cycling through supporting the Executive Director, the ACA Board and Committees, and the ACA Executive Team. The Executive Assistant must be creative and enjoy working in an entrepreneurial environment that is mission-driven, results-driven, and community oriented. This position is a nexus to engage communication both vertically and horizontally across the organization.
Roles and Responsibilities:
50% Executive Director Support
- Coordinate the calendar, meetings, and travel schedule of the Executive Director.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating telecommunications.
- Provides a bridge for smooth communication between the Executive Director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
30% ACA Board Support
- Serves as the first point of contact for all Board and Committee communication.
Coordinate the schedule, facilities, pre-materials, and all logistics of all Board and Committee meetings.
- Support the Development office in the planning and execution of Board member hosted events and Board member stewardship.
- Enable effective record keeping through written notes for the associated ACA Board and Committee meetings.
- Communicate to Board and Committee members in a timely fashion re: meeting dates, times, and locations.
- Understanding of ACA bylaws and Board policies and procedures and drives/reminds process as appropriate.
- Manage and update the associated Board resources (Board Google Drive).
- Ensure the appropriate resources (physical space, technological resources, snacks, etc.) are available and executed to support various Board and the above listed Committee events.
- Collect, build, and distribute appropriate Board materials, information, and documents, including advance distribution of materials before meetings in electronic/paper format.
- Maintains Board roster, files, and committee minutes for Board and subcommittee membership and meetings.
- Additional Board project or task support as required.
20% Executive Team Support
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
- Support the efforts of ACA Executive Team members on projects and initiatives related to organization-wide work or projects.
- Support Executive Team members in Board report content.
- Acts as a communication liaison during organization-wide incidents or when operations are impacted at a multi-department level.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- Exceptional written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Accessible, approachable, and welcoming with emotional maturity.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Well developed organizational skills, prioritization, and the ability to anticipate need.< br/> Fluency in the Google Apps suite.
Education and Experience
Candidates should have professional backgrounds in management. Candidate should have 1-2 years previous experience. Bicycling and bicycle touring experience preferred.
Commitment to Diversity, Equity, and Inclusion
Adventure Cycling Association is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We strongly encourage applications from people of color, Indigenous people, immigrants, women, people with disabilities, members of the LGBTQ and other underrepresented and historically marginalized groups. All qualified applicants who share this vision and who have a desire to contribute to our mission are encouraged to apply.
Compensation and Workplace
This position is located at Adventure Cycling’s headquarters in beautiful and bike-friendly Missoula, Montana. Anchored by the University of Montana and nestled in a gorgeous mountain valley along the Clark Fork River, Missoula has been featured on many “best places to live” lists and has a vibrant community life driven by creative people who love to eat, play, live, and work in one of the premier towns of the American West. Excellent benefits include paid time off, holidays, medical, dental, and vision coverage, life insurance, and retirement plan. Adventure Cycling Association is an equal opportunity employer.
Please submit a resume and cover letter directly to submittable.
Application deadline: The position is open until filled. We will begin reviewing resumes and requesting interviews August 15, 2021.
Salary Range: $35,000-$38,000
Adventure Cycling serves through its members. Our cycling community encourages and supports countless cyclists each year as they explore the beauty and history of America while tending to their mental and physical well-being. For nearly half a century, Adventure Cycling has created life-changing experiences that deepen appreciation for our country’s diverse cultures, communities, landscapes, and people. As the largest nonprofit cycling organization in the country, we have an impactful voice in policies and programs that advance the safety and accessibility of cycling.
The Adventure Cycling Route Network is the gold standard in cycling networks, incorporating 50,000 miles of meticulously documented bike routes to the most iconic and hidden destinations across the country. We led the effort to create the first official national cycling network: the U.S. Bicycle Route System. Once complete, it will be the largest official cycling route network on earth. And our preeminent bike tour magazine, Adventure Cyclist, supported by more than 50,000 members, is the leading resource for bike travel in America.
For more information, go to www.adventurecycling.org.
Thank you for your interest in Adventure Cyclist magazine. We accept queries and manuscripts on a rolling basis year-round. However, since our very small staff is primarily focused on producing each Adventure Cyclist, we'll be reviewing them on a roughly quarterly basis. This is a time-consuming process among our many other duties, so please be patient and bear with us.
Please make sure to thoroughly read our submissions information. Note: We only accept submissions through this Submittable portal.
Time Frame: If a story idea is accepted, the typical period of time until publication is approximately 12-18 months from the time of acceptance.
GUIDELINES FOR CONTRIBUTORS
Adventure Cyclist is a bicycle-travel magazine published nine times yearly by Adventure Cycling Association, a nonprofit service organization for bicyclists. Adventure Cyclist is dedicated to publishing stories about bicycle travel and other recreational cycling subjects.
Adventure Cyclist generally uses two types of stories from freelancers:
- Feature-length stories. These should be about specific areas and must be accompanied by high-quality photos, both in terms of content, composition, and size.
- The Final Mile. These are essays less about locale than about a singular experience while on a bicycle trip. These run at 1,200-1,500 words and don't require accompanying photos. Note: we do not buy Final Mile essays based on queries, we want to see the full manuscript.
What we pay is negotiable, but generally ranges from $.25 to $.50 per word, depending on various factors. We buy first rights and will consider simultaneous submissions as long as we are informed of the other publications considering your manuscript. Your manuscript should be typed with single returns between paragraphs — no indentations — and single-spaced.
Photos: Feature submissions should be accompanied by electronic images (300 dpi is standard) or color transparencies. Special focus and humor pieces do not require photos, but if you have something good, by all means, send it. And remember, we are always looking for stunning verticals to go on the cover. (See more about photos here). When you send us photos through Submittable, you are only allowed to upload three files, however, if you create a .zip file from your collection, this will only count as one single file. If you don't know how to create a .zip file, use the links below or simply Google it:
4 Ways to Zip a File on a Mac - wikiHow
4 Ways to Compress Large Files - wikiHow
Adventure Cyclist staff does not guarantee that you will receive a response concerning your story nor will we guarantee the return of unsolicited materials.
For further and more detailed information, visit adventurecycling.org/submit
Editor-in-Chief, Alex Strickland
Adventure Cycling Association
150 E Pine St
Missoula, MT 59802
Adventure Cyclist magazine invites you to enter your most stunning photos — highlighting the beauty, adventure, and inspiration of bicycle travel — in our 13th Annual Bicycle Travel Photo Contest.
We’re looking for beautiful, high-quality photography representing the diversity and spirit of bike touring. Your original images in digital format, capturing all aspects of bike travel, are eligible for the competition.
We are especially interested in images that showcase the wide range of bike touring experiences: groups of cyclists, road and dirt touring, rural and urban settings, scenery, people, and emotions. For some examples of exceptional submissions, check out the 2020 Bicycle Travel Photo Contest winners.
The winning images will be printed in the May 2022 issue of Adventure Cyclist magazine — reaching over 52,000 people worldwide — and featured on adventurecycling.org, which is visited by more than a million people annually. Each year we also feature contest submissions in our Adventure Cycling calendar.
The contest opens July 1, 2021, and closes November 30, 2021, at 11:59pm Mountain Time. Photo entries will be judged based on creativity, quality, originality, responsiveness to the prompt, and overall impact. Photo submissions must have been shot by the photographer after January 1, 2019. You may submit up to 5 photographs per category for a contest total of 25 submissions. In order to be printed in Adventure Cyclist without being stretched or distorted, contestants must be willing to submit, upon request, photographs in .jpeg or .jpg format, at least 4,000 pixels wide, and no smaller than 8 MB. Mobile photographs are exempt from this size requirement, but must be submitted at their highest resolution upon request.
The following contest categories are drawn from subjects of special interest to Adventure Cyclist magazine:
Adventure Cycling Route Network: Bicycle travel along the Adventure Cycling Route Network
Epic: Stunning vistas, wild beauty, and show-stopping terrain
People/Portraits: Beautiful, unique portraits and photos of groups or individuals portraying the grit, camaraderie, or emotions inherent in adventure
Around Camp: A glimpse into camp life during a bike tour including tents, camp kitchens, campfires, etc.
Mobile: Any photo taken with a mobile device (phone or tablet)
Category Winners: The winner of each category will receive $300, a one-year membership with Adventure Cycling, and a free Adventure Cycling calendar.
Honorable Mention: One honorable mention will be chosen in each category and will receive a one-year membership with Adventure Cycling and a free Adventure Cycling calendar.
Thank you for submitting your photos and videos from the recent event you attended.
By submitting your photos, you are giving Adventure Cycling Association permission to publish your photos. Please provide the highest quality photos possible and include a name for photo credits.
Please share any and all pertinent details through this form, and be sure to tell us which route you're describing and what location. If you have photos you would like to share with us, you'll find a handy tool below to upload those image files.
If you have any questions, feel free to contact the USBRS team at: email@example.com. Thanks!
This category is for files sent by Adventure Cyclist magazine advertisers only. It is not for story inquiries, submissions, or images. Thanks.
Interested in Becoming a Adventure Cycling Guest Blogger? Here's What You Need to Know...
Thank you for your interest in the Adventure Cycling blog. We will review submissions as quickly as possible and keep you updated on our review status. This is a time-consuming process among our many other duties, so please be patient and bear with us.
We only accept submissions through our Submittable portal.
GUIDELINES FOR CONTRIBUTORS
The Adventure Cycling blog covers touring tips and gear, places to ride, and adventure stories.
The Adventure Cycling blog generally uses five types of posts from guest bloggers:
- Inspiring posts: An inspiring story about someone achieving something. The main message here is “if he can do it, so can I.” Click here for an example.
- How-to/tutorial posts: This is one of the most popular post types and one that arguably brings the most value to our community. The most important thing to focus on while writing it is to give some specific information on how to do/perform/attain/reach whatever is promised in the title of the post. Videos and images work very well as additional resources for how-to posts. Click here for an example.
- Stories: There’s nothing like a good story of a bicycle trip or bike overnight. Click here for an example.
- Standard list posts: A list post is another popular post type. The basic idea is that you take a topic or a problem and you try to come up with a number of separate solutions to it. List posts are so popular because they are extremely easy to follow. Each point is usually not related to the other ones, which means that even a distracted mind can get a lot of value from the whole post. Click here for an example.
- Photo essay: A set or series of photographs that are intended to tell a story. Please include captions with all photographs.
No length requirements: Posts should simply be high quality and comprehensive.
- We prefer a well-written and high-quality original article (we all know how Google hates duplicate content).
- We prefer an article that reflects the writing style/tone of the Adventure Cycling blogs.
- Include a short author bio including a maximum of 1 anchor text link to your own website.
- To adhere to Google's guidelines for guest blogging, articles that are clearly intended as a link building scheme will be rejected. So please be thoughtful about any links you include in the articles you submit for consideration.
- Include proper attribution of photos, data, quotations, and other third-party content referenced in the article.
- Submissions must meet the Adventure Cycling blogging team's quality standards in order to get published.
- Please avoid being self-promotional in the body of your article. Save that for your author bio.
- The Adventure Cycling blogging team reserves the right to edit and adapt your guest blog content as we see fit, and update it in the future for accuracy and comprehensiveness.
- Adventure Cycling reserves the right to include calls-to-action to Adventure Cycling content, including but not limited to email newsletters, ebooks, and other downloadable content.
- Adventure Cycling reserves the right to promote posts on its social media channels. If you'd like to be tagged, please include your platform and handle.
Inbound Marketing Manager, Jessica Zephyrs
Adventure Cycling Association
150 E Pine St
Missoula, MT, 59802