Adventure Cycling Association

 Position: Special Events Manager
Start Date: July 2024
Salary: $23-$26/hour
Status: This is a temporary nonexempt position ending December 2026
Hours: 10-20 hrs/week in 2024, increasing to 30-40 hrs/wk for 2025 and 2026
Reports to: VP of Engagement

Position Overview:
A successful candidate will be a self-starter with exceptional project management and problem-solving skills and the ability to effectively coordinate multiple stakeholders towards a common vision. The Special Events Manager is responsible for planning and facilitating the organization’s 50th anniversary celebration and fundraising events.  This event will focus on raising funds for year-round programming, building and maintaining relationships with donors and strategic partnerships, and recognition of longtime community members and supporters.  

About Adventure Cycling:
As the largest nonprofit cycling organization in the country, Adventure Cycling has an impactful voice in policies and programs that advance the safety and accessibility of cycling. Adventure Cycling serves through its members and the bike travel community. Our cycling community encourages and supports countless cyclists each year as they explore the beauty and history of America while tending to their mental and physical well-being. For nearly half a century, Adventure Cycling has created life-changing experiences that deepen appreciation for our country’s diverse cultures, communities, landscapes, and people. Adventure Cycling headquarters are based in Missoula, MT, and we acknowledge and honor the Indigenous peoples who consider this land their home. The area’s natural abundance was stewarded by many peoples including the Blackfeet, Crow, Shoshone, Cheyenne, Kootenai, Pend d’Oreilles and Salish for millennia before colonization, and continues to be to this day.

Commitment to Diversity, Equity and Inclusion:
The Staff and Board of Directors of Adventure Cycling Association believes in the power of bicycle travel to open minds and change the way the world explores. We envision a future where this organization draws staff, tour leaders, members, board members, and riders from the whole of our society. For this to occur, bicycle travel has to be available for everyone.  
We are committed to listening to BIPOC, LGBTQ, and other marginalized peoples and understanding the systems contributing to oppression while also working to provide more resources and support for these communities. 
The Adventure Cycling Association acknowledges its place in this power dynamic. As an organization we have benefitted from white privilege omnipresent in the United States and must use our power to hire, support, empower, and create safe spaces for Black, Indigenous and People of Color, LGBTQIA+, and Femme/Trans/Women communities.

Responsibilities Include:  

• Event concepting & planning:  Generate and manage a wholistic 50th anniversary idea that allows for a calendar of community building events around the country 
• Oversight and management of all event activities including:  Secure and manage all event contractors, vendors, permitting and contracts for all events. Responsible for solicitation, negotiating, contracting, and stewardship of all event hospitality in-kind accounts 
• Project and budget management:  Create and manage timelines, budgets, and decision points with multiple stakeholders for all event-related activities.  Prepare regular executive reports to keep leadership and board informed of upcoming milestones or activities.  
• Community engagement:  Incorporate opportunities to engage the existing community in the planning and execution of activities around the 50th anniversary, such as providing input via surveys, participating in a planning committee, and joining or leading rides and activities during the event.  
• Fundraising:  Work collaboratively with VP of Engagement to identify potential sponsors within the food/beverage industry, develop event exposure opportunities, and assess in-kind needs from new and existing corporate accounts.   
• Volunteer coordination:  Recruit and manage volunteers to execute event activities.  Schedule, train, and supervise event volunteers. 
• Communications:  Understands and can define the needs for marketing and communications support to ensure events are successful.  Collaborate with Marketing and Communications to create collateral materials and promotional plans to meet event needs and sponsor requirements. 

 
Required qualifications: 

• 3-5 years experience in event planning and management.  Preference for large scale or festival event planning, or multiple event locations and formats.  Direct experience with venue management, logistics, permitting, food, entertainment, sponsorships, in-kind solicitations, communications, audio/visual, volunteer coordination, incentives and onsite activities, etc.   
• Self-motivated and able to work effectively both independently and with a team. 
• Possess superior organizational and project management skills with the ability to prioritize, problem solve, and multitask.  Demonstrates a keen attention to detail, including follow-through and follow-up.  
• A demonstrated ability to work well in high stress situations  
• Strong interpersonal and relationship building skills with a variety of internal and external stakeholders 
• Committee organizing and leading:  able to organize and direct volunteers in accordance with our values 
• Understanding and willingness to engage with issues of institutional and structural racism or bias and their impacts on our organization and community.  
• Commitment to equity and inclusion and to learn and respect differences of race, ethnicity, gender identity or expression, ability, religion and socio-economic circumstances and class. 

Preferred Qualifications: 

• Experience working with people very different from yourself.  

Physical Requirements:
Elements of job duties may require occasional moving of up to 15 pounds and the ability to occasionally stoop, kneel or crouch; candidates not able to meet such demands can possibly work with staff or others to accommodate. 
 

Compensation, Schedule and Benefits: 

This is a part-time, nonexempt position that will be 10-20 hours per week in 2024, and increase to 30-40 in 2025 and 2006. Benefits such as PTO accrual and paid holidays will start in 2024. Medical, dental, vision, retirement and an additional one-week bike vacation will begin in 2026. Schedule varies by supervisor, but is generally M-F, 8am-5pm MST. We are located at Adventure Cycling’s headquarters in beautiful and bike-friendly Missoula, Montana, but welcome remote applicants.  We have a wonderful office in downtown Missoula, with plenty of bike racks! Adventure Cycling Association is an equal opportunity employer. 

How to apply: 

 Please answer the following question in the last paragraph of your cover letter: “Describe why inclusive and accessible opportunities in the outdoors are important to you?”  

Customer Experience Coordinator – Tours

Reports To: Director of Experiences  
Contract Dates: May 1- October 1, 2025
Status and Hours: Contract, 25-30 hrs/week
Hourly Rate: $23.00-$25.00

About Adventure Cycling:

Adventure Cycling builds community through transformational bike travel—connecting riders of all levels with curated routes, shared experiences, and the tools to go further. Our cycling community encourages and supports countless cyclists each year as they explore the beauty and history of America while tending to their mental and physical well-being. For nearly half a century, Adventure Cycling has created life-changing experiences that deepen appreciation for our country’s diverse cultures, communities, landscapes, and people.

Position Overview:

The Customer Experience Coordinator plays a central role in ensuring a seamless and positive experience for tour participants before, during, and after their adventure. This individual serves as a key liaison between participants and the organization, taking full ownership of customer inquiries and communication while managing and maintaining critical backend systems and participant data. This is a contract position from now through October 1, 2025.

Key Responsibilities: 

Customer Communications 

• Respond to participant inquiries via email and phone  
• Provide timely and accurate information about tour logistics  
• Ensure a friendly and professional tone in all communications  

Data Management & System Quality  

• Maintain general database quality  
• Process tour payments and refunds    
• Monitor invoice data and address inconsistencies 
• Oversee participant cancellation and transfer processes 
• Track and resolve data entry issues impacting customer experience 
• Some database system design will be required 

Tour Prep & Participant Outreach  

• Send “Before You Go” (BYG) communications  
• Email Tour Information Packets (TIP)  
• Monitor Tour Discussion Groups 
• Distribute RWGPS (Ride with GPS) routes to tour groups  
• Facilitate waitlisted participants as space becomes available  

Timing & Frequency: 

• Most responsibilities are performed daily or multiple times per week 
• Tasks typically take 5 hours daily with additional hours as needed for special projects  
• Tasks require regular monitoring and attention to ensure ongoing customer satisfaction  

Skills & Qualifications: 

• Exceptional written and verbal communication skills  
• Experience with customer service   
• Microsoft Suite experience mandatory  
• Microsoft Dynamics 365 experience mandatory  
• Attention to detail and ability to manage multiple ongoing tasks  
• Self-starter comfortable with consistent, independent monitoring  
• Knowledge of bike tours or active travel a plus  

Estimated Time Commitment: 

• 5 hours/day average  
• Some tasks recur daily, others multiple times per week  
• Flexibility during peak tour season expected  

Type: Contractor
Position: Greeter
Dates: June 1, 2025 -August 31, 2025
Location: Adventure Cycling office in downtown Missoula, Montana
Hours: 9am-1pm, 5 days/week M-Fri
Compensation/Schedule: $20/hour, 20 hours/week

Adventure Cycling needs help from a motivated and people-oriented individual to greet visiting cyclists during the bicycle travel season and organize photos for our photo library during the downtime. This is an entry-level position, ideal for someone with background or an interest in photography, people, and bicycle travel. If this sounds like fun, please apply. We’d love to talk to you.

Position details include:

• Greeting and spending time with visiting cyclists, asking them questions, learning about their trip and who they are, telling them about Adventure Cycling, and identifying great story potential 
• Taking Open Road Gallery photos and ensuring cyclists fill out the release form, complete with the story of their trip 
• Weighing loaded bicycles 
• Identifying visiting cyclists with great stories 
• Selecting the top photos from our backlog and organizing them in our photo library,  

Terms of the agreement: $20/hour, approximately 20 hours per week or 260 hours maximum. The weekly schedule is Monday-Friday. The contract goes through August 31, 2025, or until the payment total reaches $5,200 (not to exceed). Adventure Cycling has the right to cancel the contract at any time.  

Greeter & Content Creator will document their time and provide a monthly invoice showing hours and payment and will submit this to Membership Manager (Geoff McMillion) at the end of every month. 

Specifically, the contract includes performing the following duties which will be reported to the Membership Manager at the end of each month.

Position Responsibilities

• Engage with visiting traveling cyclists who visit Adventure Cycling headquarters, welcome them, discover their stories, and communicate about Adventure Cycling and its mission 
• Capture photo and video content of willing visiting cyclists for use across social and digital channels
• Collect, review, and organize the photo assets from various Adventure Cycling platforms and archives following criteria outlined by Marketing Team 
• Organize assets according to program, apply metadata, and transfer assets to online sharing platform as outlined in documented process 
• Notify Marketing VP of weekly progress 

Desired Skills or Experience

• An eye for editorial photography
• Familiar with scanning and optimizing images for print and web 
• Familiar with Adobe Photoshop, Adobe Bridge, Adobe illustrator, and basic metadata entry  
• Organized, self-motivating, and a fast learner with attention to detail 
• Comfortable with online asset management platforms 
• Excited about bicycle travel, inclusivity, and storytelling through photography 
• Organized, self-motivating, and a fast learner with attention to detail 
• Comfortable with asset management platforms  
• Ability to work with the public, in-house staff, and remote staff 
• Excited about bicycle travel, inclusivity, and storytelling through photo and video 

To apply: 

Please include a resume and 5-10 sentences about your experience engaging with customers (IRL!) and your summer availability in person in Missoula this summer.  

Position: Director of Development       

Start Date:  August 20, 2024 

Salary: $70,000-$85,000 

Reports to: VP of Community Engagement 

Position Overview: 

Adventure Cycling seeks a highly collaborative leader who will cast a bold vision for the organization’s fundraising potential, leveraging the strengths of the fundraising team to amplify the mission and impact of Adventure Cycling Association. This is a unique opportunity to grow the resource base for North America’s largest bicycling membership group, at a time when our members and donors are becoming more supportive than ever of Adventure Cycling’s mission and program work.  

About Adventure Cycling: 

As the largest nonprofit cycling organization in the country, Adventure Cycling has an impactful voice in policies and programs that advance the safety and accessibility of cycling. Adventure Cycling serves through its members and the bike travel community. Our cycling community encourages and supports countless cyclists each year as they explore the beauty and history of America while tending to their mental and physical well-being. For nearly half a century, Adventure Cycling has created life-changing experiences that deepen appreciation for our country’s diverse cultures, communities, landscapes, and people. Adventure Cycling headquarters are based in Missoula, MT, and we acknowledge and honor the Indigenous peoples who consider this land their home. The area’s natural abundance was stewarded by many peoples including the Blackfeet, Crow, Shoshone, Cheyenne, Kootenai, Pend d’Oreilles and Salish for millennia before colonization, and continues to be to this day. 

Commitment to Diversity, Equity and Inclusion: 

The Staff and Board of Directors of Adventure Cycling Association believes in the power of bicycle travel to open minds and change the way the world explores. We envision a future where this organization draws staff, tour leaders, members, board members, and riders from the whole of our society. For this to occur, bicycle travel has to be available for everyone.  

We are committed to listening to BIPOC, LGBTQ, and other marginalized peoples and understanding the systems contributing to oppression while also working to provide more resources and support for these communities.  

The Adventure Cycling Association acknowledges its place in this power dynamic. As an organization we have benefitted from white privilege omnipresent in the United States and must use our power to hire, support, empower, and create safe spaces for Black, Indigenous and People of Color, LGBTQIA+, and Femme/Trans/Women communities.  

Key Responsibilities:    
The Director of Development will be responsible for building and deploying the strategies needed to grow fundraising revenue to $3M through prospecting, cultivation, and stewardship of individuals, foundations, and corporate supporters. Key areas of focus include:
Donor Management & Pipeline Development (75%) 

• Donor Management + Solicitation: Develop and execute annual donor engagement and stewardship plans to expand and diversify Adventure Cycling’s major donor pipeline. Secure annual and multi-year donations from Adventure Cycling's top donors (6 figure gifts). Engage with primary funders, and other key stakeholders around organizational impact and plans for the future.    
• Pipeline Building: Develop strategies for expanding the ACA donor base; complete prospect research to support and augment approach. Cultivate, solicit, and steward a portfolio of individuals to grow annual fundraising revenue from $1.4M to $3M in the next 2 years. 
• Activating ACA Executive Director: Support Adventure Cycling Association Executive Director to assist in cultivating and closing key donations. Develop a strategy to fully leverage executive director in key donor engagement via travel, virtual meetings, and written updates etc. 
• Special Fundraising Campaigns: Develop and implement a fundraising campaign as part of the organization’s 50th anniversary.  Optimize and oversee the organization's planned giving program.    
• Budgeting and Reporting: Set, manage, and meet revenue targets for the Development budget. Develop measurable key performance indicators and growth goals for members of the team, and yourself and provide regular reporting on the progress of the fundraising goals.  Assist with creation of internal and Board communications such as quarterly updates, annual reports, board memos, and summaries of strategic initiatives.
   

Leadership and Collaboration (25%) 

• Collaborative Leadership: Collaborate with and assist VP of Engagement to ensure strategic alignment and continuity between the membership, annual giving, and major giving functions. Collaborate with program teams to secure funding for program development and expansion. Collaborate with the communications team to develop compelling, donor and partner-centric fundraising materials and campaigns. Coach staff and peers to effectively contribute to fundraising strategies.  
• People Management: Directly supervise and support 1-2 people. Develop annual goals and measures to reflect strong accountabilities and provide regular feedback on progress towards goals.  Outline professional growth and development opportunities.  Maintain excellent work papers and documentation for yourself and the team.  
• Executive Leadership: Lead and facilitate the Board/Staff Development Working Group. Support and equip the Board and Management team to take a more active role in fundraising activities.  Attend ACA Board Meetings and relevant Committee meetings.  Participate in management team and director’s meetings and provide leadership voice to/from team with annual and strategic planning.   
• Organizational Culture: Work to create a great place to work, support overall morale, staff retention, and inspire commitment to shared company vision.  Ensure compliance with current ACA policies and procedures. Play a key role in supporting ongoing diversity, equity and inclusion initiatives.

Required Qualifications:
 

• 5-8 years of fundraising experience, with 5+ years' experience focusing full-time on generating philanthropic revenue from a portfolio of individuals and foundations.  
• Demonstrated ability to manage a portfolio of donor relationships and grow revenue from that portfolio year-over-year.  
• Proven experience at building and deploying strategies into action plans, meeting 7 figure annual fundraising goals and experience soliciting and closing $100,000+ gifts. 
• Experience leading major capital campaigns or capacity building campaigns  
• Ability to travel domestically (20-25% of the year) to visit with donors and partners and to attend events. 
• Understanding and willingness to engage with issues of institutional and structural racism or bias and their impacts on our organization and community.  
• Commitment to equity and inclusion and to learn and respect differences of race, ethnicity, gender identity or expression, ability, religion and socio-economic circumstances and class. 

Preferred Qualifications: 

• Combined background of membership, fund development, corporate sponsorships, grant writing, campaigns, events and all aspects of donor engagement.  Deep understanding of value drivers in multi-channel fundraising models. 
• Data-driven decision making and excellent analytical skills. Able to extract and analyze data to evaluate KPIs, provide recommendations grounded in performance, best practices, data, and actionable insights.   
• Relationship builder with the flexibility and finesse to "manage by influence".  Excellent interpersonal skills with individuals and teams.  Quickly builds rapport and credibility with all levels of the organization.   
• Outstanding problem solving and conflict resolution skills.  Creative thinker, able to balance strategic and financial implications of decision-making.  Handles pressure well and utilizes a collaborative approach to achieve results.   
• Able to communicate effectively verbally, through presentations, and in writing with various personalities and stakeholders, internally and externally. Quickly writes routine correspondence, reports, and memoranda. 
• Proficient computer skills with marketing automation and database platforms such as Microsoft Dynamics and Microsoft Marketing.  

  
Physical Requirements:
Elements of job duties may require occasional moving of up to 15 pounds and the ability to occasionally stoop, kneel or crouch; candidates not able to meet such demands can possibly work with staff or others to accommodate. 

Compensation, Schedule and Benefits:
This is a full-time, exempt position (average 40 hrs/week). Schedule varies by supervisor, but is generally M-F, 8am-5pm MST. We are located at Adventure Cycling’s headquarters in beautiful and bike-friendly Missoula, Montana, but welcome remote applicants. Benefits include paid time off, holidays, an additional fully paid one-week bike vacation (a.k.a. “bike respite”), medical, dental, and vision coverage, life insurance, and retirement plan. We have a wonderful office in downtown Missoula, with plenty of bike racks! Adventure Cycling Association is an equal opportunity employer. 

How to apply: 

Please answer the following question in the last paragraph of your cover letter: “Describe why inclusive and accessible opportunities in the outdoors are important to you?”  

Please use this page to submit any private information, such as tax information.

Thank you for your interest in Adventure Cyclist magazine. We accept queries and manuscripts on a rolling basis year-round. However, since our very small staff is primarily focused on producing each Adventure Cyclist, we'll be reviewing them on a roughly quarterly basis. This is a time-consuming process among our many other duties, so please be patient and bear with us.



Please make sure to thoroughly read our submissions information. Note: We only accept submissions through this Submittable portal.



Time Frame: If a story idea is accepted, the typical period of time until publication is approximately 12-18 months from the time of acceptance.



GUIDELINES FOR CONTRIBUTORS

Adventure Cyclist is a bicycle-travel magazine published nine times yearly by Adventure Cycling Association, a nonprofit service organization for bicyclists. Adventure Cyclist is dedicated to publishing stories about bicycle travel and other recreational cycling subjects.

Adventure Cyclist generally uses two types of stories from freelancers:




 

1. Feature-length stories. These should be about specific areas and must be accompanied by high-quality photos, both in terms of content, composition, and size.

1. The Final Mile. These are essays less about locale than about a singular experience while on a bicycle trip. These run at 1,200-1,500 words and don't require accompanying photos. Note: we do not buy Final Mile essays based on queries, we want to see the full manuscript.

What we pay is negotiable, but generally ranges from $.30 to $.60 per word, depending on various factors. We buy first rights and will consider simultaneous submissions as long as we are informed of the other publications considering your manuscript. Your manuscript should be typed with single returns between paragraphs — no indentations — and single-spaced.

Photos: Feature submissions should be accompanied by electronic images (300 dpi is standard) or color transparencies. Special focus and humor pieces do not require photos, but if you have something good, by all means, send it. And remember, we are always looking for stunning verticals to go on the cover. (See more about photos here). When you send us photos through Submittable, you are only allowed to upload three files, however, if you create a .zip file from your collection, this will only count as one single file. If you don't know how to create a .zip file, use the links below or simply Google it:

4 Ways to Zip a File on a Mac - wikiHow

4 Ways to Compress Large Files - wikiHow



Adventure Cyclist staff does not guarantee that you will receive a response concerning your story nor will we guarantee the return of unsolicited materials.



For further and more detailed information, visit adventurecycling.org/adventure-cyclist/adventure-cyclist-submissions/

Editor-in-Chief, Nicholas Hunt

magazine@adventurecycling.org

Adventure Cycling Association

150 E Pine St

Missoula, MT 59802



 

Thank you for your interest in Adventure Cyclist magazine. We accept queries and manuscripts on a rolling basis year-round. However, since our very small staff is primarily focused on producing each Adventure Cyclist, we'll be reviewing them on a roughly quarterly basis. This is a time-consuming process among our many other duties, so please be patient and bear with us. Due to the volume of submissions, we won’t be able to respond to everyone.

Please make sure to thoroughly read our submissions information.

Time Frame: If a story pitch is accepted, the typical period of time until publication is approximately 12-18 months from the time of acceptance.

GUIDELINES FOR CONTRIBUTORS

Adventure Cyclist is a quarterly bicycle-travel magazine published by Adventure Cycling Association, a nonprofit service organization for bicyclists. Adventure Cyclist is dedicated to publishing stories about bicycle travel and other recreational cycling subjects.

Adventure Cyclist generally uses three types of stories from freelancers:

1. Feature-length stories. These should be travelogs about specific rides or reported narratives about important bicycle travel issues. Both must be accompanied by high-quality photos in terms of content, composition, and size.
2. One- to two-page (500 to 1000 word) department stories, focusing on cycling news and reader service (actionable advice, tips, recommendations, etc.)
3. The Final Mile. These are essays less about locale than about a singular experience while on a bicycle trip. These run at 1,200-1,500 words and don't require accompanying photos. Note: we do not buy Final Mile essays based on queries, we want to see the full manuscript.
   
   What we pay is negotiable, but generally ranges from $.30 to $.60 per word, depending on various factors. We buy first rights and will consider simultaneous submissions as long as we are informed of the other publications considering your manuscript.
   
   Photos: Feature submissions should be accompanied by electronic images (300 dpi is standard). Special focus and humor pieces do not require photos, but if you have something good, by all means, send it. And remember, we are always looking for stunning verticals to go on the cover. (See more about photos here). When you send us photos through Submittable, you are only allowed to upload three files, however, if you create a .zip file from your collection, this will only count as one single file. If you don't know how to create a .zip file, use the links below or simply Google it:
   
   4 Ways to Zip a File on a Mac - wikiHow
   
   4 Ways to Compress Large Files - wikiHow
   
   Adventure Cyclist staff does not guarantee that you will receive a response concerning your story nor will we guarantee the return of unsolicited materials.
   
   For further and more detailed information, visit adventurecycling.org/adventure-cyclist/adventure-cyclist-submissions/
   
     Editor-in-Chief, Nicholas Hunt
     magazine@adventurecycling.org
     Adventure Cycling Association
     150 E Pine St
     Missoula, MT 59802

This submission portal is for use by Adventure Cyclist magazine advertisers only. It is not for story inquiries, submissions, or images. 

PRINT: We only accept advertising creative in PDF or JPEG format. The file should be press-optimized, colorspace set to CMYK (not RGB), and resolution of 300 pixels per inch. Convert all spot colors to CMYK. Please include your company name in the filename. 

NEWSLETTER: Please submit newsletter ads in PNG or JPG format at 728x90 pixels. Files should be 72 dpi and RGB. Include URL with submission.

Once the file is uploaded, you will receive a confirmation email that the file is ready for download by the Adventure Cyclist team.